A 360° Digital Content Workplace

IntelliDocX 360 accelerates document processing across the complete requisition, procure, goods receipt, vendor invoice and payment cycle.
Improving Procure-to-Pay processes reduces overall costs, frees up needed cash, impacts vendor relations and improves operational performance.

Business Challenges

  • Extra time/costs in assembling sets of related documents to validate appropriate vendor payments
  • Lowered productivity due to wait times for information spread across multiple departments
  • Delays in processing vendor invoices
  • PO / Goods Receipts & invoice match problems
  • Long cycle times / late payments / aged invoices
  • Deteriorating response time and lower service levels from suppliers
  • Higher materials pricing (due to costs attributed to late payments)
  • Increased manpower for non-value-added activities

IntelliDocX Business Value

  • 360° view of all documents related to supplier orders, invoicing and payments, allows for enhanced decision-making capabilities
  • Facilitates integration of purchasing department with accounts payable department
  • Content Enabled Procurement and A/P Processes Improve User Efficiency
  • Improved Supplier Relations
  • Reduce Overhead Costs Per Procured Item
  • Content centrally stored in MS SharePoint/O365 or SAP ArchiveLink ECMs
  • ​Future Flexible For Continued Process Improvement
  • Quick ROI realized In Just Weeks

Want to know more about 360° Digital Content Workplaces?

Manage, Access, Process, Discover

360° correlation & management for procurement to vendor payment

IntelliDocX 360 for Procure-to-Pay Provides
  • End to end information, content and process management across all concerned departments
  • Complements purchasing by keeping them up-to-date through seamless content integration
  • Faster reaction to supplier activities and requests for verification, and documentation
  • Correlated Content Management using SharePoint, O365 or ArchiveLink enabled ECMs’

Manage, Access, Process, Discover

Smart Content Workplaces bring together all phases of the Procure-to-Pay in a Single view

Combines Materials Management, Finance & Master Data so all related documents are one click away
  • Purchase Requisitions
  • RFP’s, Proposals & Quotes
  • Purchase Orders
  • Contracts
  • Scheduling Agreements
  • Vendor Master Documents
  • Inbound Goods Receipts
  • ​Goods Movement
  • ​Parked Invoices
  • Posted Material Invoices
  • Historical Invoices

Purchasing and related Finance/Invoice Documents
in one foldered view

Manage, Access, Process, Discover

Smart Content Processing enables continuous process improvement opportunities across the Procure-to-Pay cycle

Contract and Purchase Order Generation
  • Streamline purchase requests and approval processes
  • Distribute PO’s and contract documents to Vendors
Proof of Goods Receipt
  • Capture & access signed goods receipts documents anytime, anyplace
Vendor Portals
  • On-Demand access to relationship based documents
  • ​Submission of supporting/required documents
  • ​Real-time understanding of goods movement and
  • Invoice payment cycle status
  • Optional Integration with IntelliDocX APay for full accounts payable automation directly integrated with purchasing

In-Process documents have their workflow actions
tracked and logged

Manage, Access, Process, Discover

Smart Provisioning of Procure-to-Pay Documents and Data

Advanced, business data based search returns filtered document sets with all needed contextual data

Begin the Search at ANY point in the Procure-to-Pay Cycle, such as
  • Purchasing
  • Goods & Materials Receipt
  • Vendor Invoice Management
  • Vendor Master
See ALL related content in a 360° view

DocSet 360 Dashboard Screenshot of PO search

DocSet 360 Dashboard Screenshot of Vendor Invoice search

Manage, Process, Access, Discover

Procure-to-Pay Content from a 360° Digital Workplace

Functionality Not Supported In Standard SAP
  • View all related procure-to-pay documents in a single Content View
  • All related content, One-click away
  • Single content-intuitive Workplace screen
  • Hierarchical Folder view versus flat attachment list
  • Cross referenced with contextual business data
  • Filtered document search via business data
  • Attach, View & Work from SAP & SharePoint/O365 content centers
Extended Process Efficiencies
  • Eliminate 20+ SAP Screen jumps with 1 workplace view
  • Add more documents, content, notes that everyone can see instantly
  • Approve and/or route for action
  • View document histories
  • Bulk print, download document
  • Content Enable Vendor Portals
  • Add process improving activities over time