Automate Accounts Payable
Processing

APay Center streamlines the entire lifecycle of an accounts payable invoice from capture, document storage all the way to payment.
Process in-side SAP and extend A/P processing to SharePoint, O365 & mobile.

Business Process Challenges

  • Duplicate invoices
  • Missing coding information
  • Missing invoice Approvals
  • Invalid/Missing PO numbers
  • Price variances
  • Quantity variances
  • 3-Way matching validation
  • Must navigate dozens of SAP screens
  • Need to reduce number of A/P screens
  • Lack of email based coding & approval
  • Documents & invoices spread everywhere

Address What SAP Is Missing

  • Ready-to-Run workflows
  • Unified invoice work center
  • Scan/Capture facilities
  • Compliant content management
  • Have a 360° view of all A/P process related docs
  • Tie to purchasing, goods receipt, contracts, master data (vendor, material), etc.
  • Everyone does not need to be inside SAP, such as approvers
  • Add process efficiency reporting

APay for SAP Invoice Processing can save the business upwards of $20 per invoice processed


How many vendor invoice's do you process monthly?
We can show how to realize a ROI measured in months.

Contact Us

Manage, Access, Process, Discover

Covers the complete A/P Invoice Processing Cycle

APAY Handles
  • Process Automation for Vendor PO Invoices, Non-PO Invoices, Credit Memos & Payment Requests
  • Scan/Capture & OCR Templates for PO & Non-PO Invoices; header and/or line item levels
  • Touchless processing & final posting for payment
  • SAP A/P Workflows real-time connected to SharePoint, O365 workflows & mobile devices
  • Content Management: use SharePoint, O365 or ArchiveLink enabled ECMs’
APAY Provides
  • Consolidated Invoice Work Centers
  • Automated workflow routings for validation, coding, reconciliation and approval
  • Ready-to-run distribution of process activities to users outside of SAP
  • Vendor invoice upload into SAP from anywhere
  • Advanced Document Search Facility







Manage, Access, Process, Discover

Smart Invoice Work Centers

Exception handling, approvals and/or coding requests routed automatically to users for continued processing inside of SAP or SharePoint, O365 & Mobile.

APAY Ledger in SAPGUI

From a single APay dashboard, captured invoices appear automatically, SAP Invoice work items are processed directly and additional documents easily linked to transactions.




APay Ledger in SharePoint, O365

Invoices parked for later actions can have notes added, exceptions and reconciliation tasks handled. Authorized users access invoice status, data and images from anywhere.





Manage, Access, Process, Discover

Smart Invoice Work Centers

Full Invoice Lifecycle Processing with validations at time of capture/ingestions, exception handling, approvals and/or coding requests routed automatically to users for continued processing inside of SAP or SharePoint, O365 & Mobile.



Use Business data to find and select the invoice of interest or larger sets of Invoices

Select Processing actions, such as coding & approval, exception handling, etc.



Speed The A/P Process With Touchless Processing & Final Posting For Payment

Using system of choice or our pre-packaged solutions, scan, capture key data, validate and park/post automatically






Consolidated Invoice Processing so A/P has 1 click access to outstanding invoice work items





Manage, Access, Process, Discover

Smart Provisioning of Documents and Invoice Data

Advanced business data based search returns filtered invoice sets with all needed contextual data



Use business data to find and select the invoice of interest or larger sets of Invoices

Invoices auto-retrieved from ArchiveLink connected SharePoint Content Store (or other ArchiveLink ECM)



Smart Document Discovery Drives User Productivity

Work with sets and bulk export or print them






Single click, 360° view of all related Invoice documents





Manage, Process, Access, Discover

APay; Smartly Different So Your Invoices Are Processed Even Faster

  • Shorter A/P Process Cycles
  • Reduced cost per invoice handled
  • Improved Vendor Relations
  • Reduced IT Costs: Cloud & SaaS
  • 360° view of the procure-to-pay cycle in SAP & SharePoint
  • Utilize APay’s ready-to-use templates and/or existing SAP invoice workstreams
  • Intuitive Invoice Centers in SAP & SharePoint make for more efficiency
  • Workflows in SAP real-time connected to SharePoint process activities – users work where it is optimum for them
  • Bulk Invoice Download & Bulk Print for Auditors, etc.
  • Only SAP Certified Solution with TOTAL SharePoint integration - not just a “pane of glass”!
  • Advanced, business data filtered search returns images/docs, Invoice status & related data in single step